Office responsibilities:
- The role is the primary contact for all facility suppliers the company is doing business with; register and file all company’s orders, letters of attorney and other formal documents
- Tracks all contracts with JDE’s vendors and maintains proper mutual relationship with them
- General responsibility over the office area – good look and feel/ ensuring professional appearance, cleanliness, well stocked supplies in the kitchen etc.
- Ensures that all office associates have access to the necessary stationery supplies.
- Exploits opportunities for improvement of office experience and supports local leadership team in implementation of all generated ideas
- Co-pilots JDE's sustainability initiatives within our office, striving for continuous improvement and environmental responsibility.
- Coordinates courier services to support the smooth functioning of the entire organization.
- Stay updated on industry trends and best practices related to office management, incorporating innovative solutions to enhance productivity and employee satisfaction.
- Organization of various company events by providing full organizational, communicational, and informational support.
- Responsible to support the organization in all business trip organization – flight tickets, hotel bookings etc.
Functional Buyer:
- Responsible to adhere to JDE’s no-PO-no-pay policy – issues and tracks all office related Purchase Orders and expenses and follows strictly yearly budgets
- Creates all HR and Facility POs and keeps close track of all costs. Manages available vendors and if needed identifies and initiates the process of vendor creation in SAP
- Pro-actively looks for vendor options on Bulgarian market and if needed initiates and manages the bidding process to either improve processes or decrease cost
- Follows close collaboration with current partners and follows strictly contractual obligations that parties have.
- Provides timely and accurate reporting on procurement activities, including expenditure analysis, cost-saving initiatives, and vendor performance metrics, to support informed decision-making at all levels of the organization.
HR and car fleet responsibilities:
- Support of local benefit programs management – food vouchers, multisport cards, free goods, etc.
- Support in onboarding of newly hired associates
- Responsible for initial and periodic labor instructions
- Responsible to actively support the organization of yearly medical examination
- Car fleet tracking and lease supplier communication
- Organize company guest visits (invitations and visas)